CPRE Cambridgeshire and Peterborough is our local branch of CPRE, a national charity. We speak up for the English countryside: to protect it from the threats it faces, and to shape its future for the better. We could not do this without support from people like you, and we are committed to protecting both your data and your privacy.
We want you to feel assured that any information you give us is held securely and safely, whether you are working for us, supporting us through membership, campaigning, donations, volunteering, fundraising or events.
This policy outlines what data we collect, how we may use it and how we keep your data safe.
'We' or 'us' means Campaign to Protect Rural England Cambridgeshire and Peterborough. Our office address is: St Ives Town Hall, Market Hill, St Ives, Cambridgeshire PE27 5AL. We are registered Charity number 242809.
This policy will change from time to time, as we keep up to date with legislation and regulation and to remain aligned with any relevant changes in our programmes and operations. If material changes are made, we will notify you by placing a prominent notice on the website. You can keep up to date by visiting these pages.
This text was last updated in May 2018.
Getting in touch
You have the right to ask for a copy of the information we hold about you and to have any inaccuracies in your information corrected. You also have the right to ask us to delete any personal information we hold about you. In some cases, we may be unable to delete data, such as if it is required for tax or Gift Aid purposes. In these cases, we will ensure that you are removed from future communications and processing. We are committed to ensuring you receive only those communications you choose.
By using our website, joining or donating to us, you agree that, unless you have set your computer's browser to reject them, we can place the types of cookies set out below on your device and use that data in accordance with this policy.
Why and how we collect your data
When you become a member of CPRE, you join both the national office and your local CPRE branch. The branch will be automatically allocated according to your place of residence – or you can specify a preference at any time during your membership. Your contact details will be shared with your chosen branch so that they can keep you informed of local news and events, and invite you to their Annual General Meeting. As a local CPRE branch we receive the data described above from CPRE national office for those members allocated to or specifying CPRE Cambridgeshire and Peterborough as their chosen branch.
When you give it to us directly
The vast majority of personal data we hold is given to us directly by our campaigners, supporters, and volunteers in the course of them interacting with us, our website or fundraising activities.
When we are working with a third party
We may work with fundraising sites such as Everyclick or BT MyDonate. These independent third parties will only share your data with us when you have given permission for CPRE to contact you.
What data we collect
Personal information is any data that can be used to identify you. It can include, but is not limited to, any of the data listed below.
Data protection law recognises that there are sensitive categories of personal information, such as health information, racial or ethnic origin, or religious beliefs or other beliefs. We would only collect sensitive personal information where there is a clear need to do so such as health information to enable participation in a challenge event. Before we collect any sensitive personal information, we will make it clear what information we are collecting and the purpose we are collecting it for.
Information we collect from you directly or from third parties with whom we work, may include:
We may also collect and process information about your interactions with us, including details about our contacts with you through email, SMS, post, on the phone or in person. This might include the date, time, and method of contact, details about donations you make to us, events or activities that you register for or attend or any request for support.
We may also collect and record other relevant information you share with us about yourself, such as your interests or your affiliations with other charities, your local CPRE branch, community or campaign groups, your Council or Planning Team.
We are committed to protecting the privacy of children and young people who volunteer with us, fundraise for us, attend events organised by us or engage on our website. Where necessary we will obtain the consent of a parent or guardian in order to collect and use personal data of children.
If you are a child and would like to get involved with CPRE, please obtain your parent or guardian's consent before sending any personal information to any website or CPRE. Where we have activities for those under 18 we will ask your age. Please ensure you speak to your parent or guardian before taking part in these activities.
How we use your data
Campaigning for a beautiful, living countryside is something we cannot do without the help of people who share our passion. Raising funds, running campaigns and involving as wide a range of people as we can in our activities is hugely important to us.
We try to offer diverse ways to support and get involved, and use a range of channels to suit supporter preferences, such as our website, postal and email newsletters and information publications. We may also invite supporters to contribute to consultations or participate in research occasionally. We may telephone you provided you have given us your permission to do so, with campaign updates, membership renewal requests and occasional appeals. If you have not given us your permission we will not telephone you for these marketing purposes.
The law allows personal data to be legally collected and used by an organisation if it is necessary for a legitimate business interest of the organisation – as long as its use is fair and balanced and does not unduly impact the rights of the individual concerned. We will send relevant marketing by post on the basis that it is within our legitimate interests to do so. If you feel you would like to reduce the amount of post you receive from us or prefer not to receive postal marketing at all, simply contact our Data Protection Lead, at firstname.lastname@example.org or call 01480 396698.
If you are a member of CPRE and request not to receive post, please note that we will continue to post legally required membership documents such as AGM notifications but you will not receive information materials such as our branch newsletter.
Data sharing with third parties
We do not share, sell or swap your information with other organisations for their own marketing purposes.
We may disclose your personal information if we are requested or required to do so by a regulator or law enforcement officer or to enforce or apply our rights (including in relation to our website or other applicable terms and conditions) or to protect CPRE, for example in cases of suspected fraud or defamation, or to comply with any other applicable legal obligation.
Keeping your personal information safe
We take appropriate physical and electronic measures to ensure that we keep your information secure, accurate and up to date.
Although we use appropriate security measures once we have received your personal information, the transmission of information over the internet is never completely secure. We do our best to protect personal information, but we cannot guarantee the security of information transmitted to our website, so any transmission is at the user’s own risk.
How long will we keep your data
We remove personal data from our systems in line with our data retention policy. The length of time each category of data will be retained will vary on how long we need to process it, the reason it is collected, and in line with any statutory requirements.
After this point the data will either be deleted or rendered anonymous. In certain specific situations, for example where a supporter has kindly pledged a legacy to CPRE in their Will, we will maintain their details up to the time when we need to carry out the legacy administration and communicate effectively with their family.
Some of the reasons why we may contact you
If at any time you wish to change the information you receive from us or how you are contacted for marketing purposes you can let us know, by calling our office on 01480 396698 or e-mailing email@example.com.
What are cookies?
Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit. Cookies are useful because they allow a website to recognise a user’s device and help the owner of the website improve the user’s experience of the site.
Some of this information may be used by third party cookies to target you with relevant advertising (see below). However, you can choose to use our website anonymously without giving us any information. Please see ‘Changing your cookie preferences’ below.
Types of cookies
We use ‘first party cookies’. These are cookies served directly from our website to your computer and are often used to recognise your computer when it revisits our site and, in some cases, to remember your preferences as you browse the site.
Cookies may be either ‘session cookies’ or ‘persistent cookies’. Your computer automatically removes session cookies once you close your browser. Persistent cookies will survive on your computer until an expiry date specified in the cookie itself, is reached. Most of our cookies are persistent.
Categories of cookies we use
We have assessed our cookies based on the ICC Cookie Guide. Most of our cookies fall into categories 1 and 3.
What information does CPRE collect using cookies?
We may collect some, or all, of the information available from cookies when you visit our website, depending on how you use it. We monitor how people use our website, so we can improve it. We collect this information anonymously.
We use a standard type 1 cookie. This contains no personal information, but tells us if that device has visited before. If you log in to our local group area, however, the cookie will be able to identify the user and which user groups they belong to. Note that this data is not stored in the cookie itself. The session data on the website expires and is removed after about 120 minutes of inactivity.
Some pop-ups, such as ‘Get our updates’ use a small type 3 cookie to prevent the pop-up being shown repeatedly once a user has dismissed it, or has already entered their email address. It is not used for tracking. Any pages with tabs or panels may store a small cookie to record the current state of the tab/panel between page requests.
We use session cookies on the pages where you interact with us to give us money, either as a donation or paying membership, or take an e-action, because they allow you to proceed through pages quickly and easily without having to authenticate or reprocess on each page. This means you can link up pages, or use multiple pages, for your actions and donations. However, when you close your browser, the session cookie is lost.
Facebook Pixel is also loaded on every page. The Facebook and Twitter and other social media share buttons don't themselves generate cookies and are not tracked, but we note the URL of the site you came from to us, as it would be for any link to a third-party site. Pages with embedded Twitter feeds store several cookies for user tracking purposes. Pages with embedded YouTube videos or SoundCloud audios store a number of small cookies for user tracking and for saving user preferences.
The Disqus commenting plugin that is occasionally used on some pages stores several cookies for user tracking purposes.
Changing your cookie preferences
The ‘Help’ menu in the toolbar of most web browsers will tell you how to change your browser's cookie settings, including how to have the browser notify you when you receive a new cookie, and how to disable cookies altogether. Below are links to the most common browsers to help you make any changes:
Website statistics analytics, testing and personalisation
CPRE has no influence over Google’s activities but do note that Google has signed up to the US Privacy Shield standard for protection of data which has been declared adequate by the EU commission. You can always opt-out of Google Analytics cookies here Google's opt-out tool.